Administrative Support Systems
Ensure that all income due to WIPO is properly received and all expenditures are correctly paid, and that the accounting conforms with the applicable regulations, rules, and standards, and modernize financial information systems.
Provide clear and relevant financial information to Member States and to managers in the Secretariat.
Strengthen the capability of the Secretariat for the investment of its funds and obtain the maximum returns consistent with the need to safeguard WIPO’s financial resources.
Translate publications, documents, and other material into as many languages as possible, maintaining high-quality standards and aiming for a goal of zero defects.
Pursue new methods and techniques to improve the translation process, including the investigation of computer-assisted translation and voice recognition.
Provide the appropriate support for delegates and the functions of conferences and meetings, including the arrangements for conference facilities, the distribution of documents, and the provision of interpretation services.
Provide operational services ensuring smooth functioning in procurement and contracting of goods and services.
Ensure the production of WIPO publications and documents.
Provide standard equipment, furniture, supplies, and communications services to the units of the Secretariat, determine their usage, and establish means of internal billing for allocation of costs by program.
The Finance Division handles all financial operations concerning WIPO, UNDP, funds-in-trust, the WIPO (Closed) Pension Fund, and UPOV in conformity with the provisions of the applicable Conventions and Treaties, WIPO Financial Regulations and Financial Rules, and the United Nations Accounting Standards. These operations are controlled internally and externally. As most parts of the computerized financial information systems developed in the past are obsolete, their modernization is planned.
Main Activities and Results
Billed 168 Member States for 1998 for a total amount of 21.7 million Swiss francs. By May 31, 1998, almost 66 percent of that amount had been paid, with 81 Member States settling the total amount of their 1998 contribution, with eight paying part. The remaining 79 Member States had made no payment towards their 1998 contribution.
Collected fees for global protection systems and other income. More than 750 current accounts were maintained and the average amount of deposit had increased by 17 percent.
Processed expenditures: payroll, invoices, requests for conferences, etc. Instituted streamlined travel approval process in January 1998, which required a partial reorganization of the work and substantial modifications on Excel applications.