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MEMORANDUM FOR GPRCO CONTRACTING                                        Date:

FROM:

SUBJECT: GSA/VA Contract Evaluation Worksheet – “Best Value” Selection.

1. Purchase Request No: W51XTP63525002

2. Description: Extended Warranty on Equipment

Recommended Evaluation Criteria – Rating Guide (when not available = NA)

Excellent -5

Very Good - 4

Good – 3

Fair – 2

Poor - 1

3. ITEM DATA

SOURCE 1

SOURCE 2

SOURCE 3

Contractor/Vendor

GSA/VA Contract No

Brand/Model

Item/Cat  No

Price

4. CRITERIA

Considerations

Evaluation

Rating/Comment

Evaluation

Rating/Comment  

Evaluation

Rating /Comment

Past Performance

Special Features

Trade-In

Durability and/or

Life Cycle  

Warranty Service

Maintenance Availability

Environmental Factors &

Energy Efficiency

Delivery Terms

5. Selected Contractor/Item, and brief explanation of basis for decision: (YOU HAVE TO GIVE A REASON FOR YOUR DECISION IN THIS SPOT.)

6. Requestor/POC:  MR MALIK WEST

  Tel No:  210-221-6091

EXPLANATION: Objective of evaluation from at least three sources is selection of “best value” products. Purchasing data should be current. – e.g. quotes should be obtained within 30 days of submission (only those for the selected products need to be forwarded). Other considerations for evaluation maybe used. “Best value” product is not a sole source but one that offers greater benefits in comparison to other products. Justification of a sole source requirement must include an explanation of the unique features/capabilities that are “NOT AVILABLE FROM ANY OTHER SOURCE” and full documentation of how the government will be harmed if these specific features are not acquired must be included. Comments such as “latest technology” are not adequate unless it has capabilities no other product has. Sole source justifications require the written approval of a GPRCO Contracting Officer prior to placing an order. This table maybe expanded or additional pages attached to provide the appropriate information.

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