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(7)  *Shelf-life limits are controlled.

(8) Request a copy of the audit form if the air operator’s internal audit system incorporates an “in-process audit.”  Ask the operator whether you can use the form to observe that it accomplishes its intended task.

(9) Part scrapping procedure in accordance with the air operator’s procedures.

(11) Discuss the Service Difficulty Report (SDR)/malfunction or defects program requirement.  Section 145.221 has changed the reporting requirements.

(12) Does this Maintenance Provider Sub-Contract to other Repair Stations (Maintenance Providers). Because the air operator ultimately is responsible for all work performed on its aircraft, airframe, engines, components, and parts thereof (including all downstream contracting), the maintenance provider must have procedures in place to provide this information to the air operator of all contracted work.

F.  Analyze Findings.  Upon completion of the inspection, record all deficiencies; determine the appropriate corrective action(s).

G. Debrief the OMP’s Management Team.  Always attempt to schedule a debriefing with the management team prior to leaving the facility.  At the meeting, you should advise the operator of the findings and leave a courtesy copy of the inspection with the facility’s management.  Ensure it is clear that this is a preliminary listing.

H.  Determine Whether Any of the Findings Pertain to an Apparent Noncompliance Issue.  Common courtesy dictates that the inspecting ASI contact the repair station’s CHDO and PI.  The inspecting ASI and the OSMF management should discuss the conditions and nature of the alleged discrepancy to ensure that all parties are aware of the condition.

I. Complete Appropriate Forms.  When the inspecting ASI returns to his/her base of operations (home office or other place of work), the inspector must complete the appropriate forms and enter the inspection into the appropriate database.

J.  Communicate Findings to CHDO and PIs.  If the inspection was performed by the FSDO with geographic responsibility, it is incumbent upon that FSDO to coordinate all findings with the CHDO and the assigned PIs.  Inspectors often find air operator discrepancies or noncompliance items; if applicable, the PI of the air operator should be contacted.

K.Complete PTRS.


A.  Evaluation of a maintenance provider’s operations or facility should be recorded under PTRS activity codes 3338 or 5378.

B.  Figure 133-1, Description and Definitions for New PTRS Activity Numbers, provides the description and definitions for the new PTRS activity numbers.

(1)  Parts 125, 129, and 135 operators do not have an OpSpec D091.  PTRS activity codes 3624 (maintenance) and 5624 (avionics) were developed to track inspection observations at an outsource maintenance provider/facility that does not perform substantial maintenance for the operator.  

NOTE:  Canadian AMOs are not part 145-certificated repair stations.

(2) AMOs do not have PTRS designators.  When entering the results of the inspection into the PTRS database, place the AMO name and operating number as it appears on the TC operating certificate.

(3)FAA Form 8000-36, Program Tracking and Reporting Subsystem (PTRS) Data Sheet, blocks titled “Non-Cert Activity Name/Company.”  

(4)ASIs will use the block titled “Affiliated Designator,” to record the maintenance designator of the facility that is being inspected.  If the facility does not have a maintenance designator code list the name of the maintenance provider in the block titled “Non-Cert Activity Name/Company” block.

NOTE:  All other information is the same.

9.FUTURE ACTIVITIES.  If deficiencies were noted during the surveillance, a follow up inspection may be required.

Vol. 3

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