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Charlotte County Board of County Commissioners Staff Report March 2010

Budget & Administrative Services Budget Department

Distributed monthly Fiscal Reports to departments Preparing and updating Performance Based Budget packages and summaries. Held budget meetings with department directors and fiscals to discuss budgets for FY10/11.

Mtg’s

w/Administration

on

departmental

budgets.

Discussed

Performance

Based

Budget

packages, organizational charts, line items, and reduction scenarios. Prepared presentation for first board workshop to be held the April 8. Monthly FDLE JAG reports completed and submitted. Updated all proposed FY10/11 organizational charts. Prepared Self Insurance calculations for allocating to departments and

Constitutional

Officers.

Prepared CIP information for acceleration of Capital Projects. Help with information for MSTU presentation to Board. Private Utilities – Worked on Service Availability model, mediating

service

availability

fee

and

base service charge dispute between Bocilla Private Utilities – Updated the 2010 annual

Utility and their customers. report workbook and 2010

Regulatory

Assessment

Fee (RAF) schedule and have placed on Web for public use. Continued work for Wastewater Service Program – Area 1 and Water Service Program – Area 1. Work on information and creating detail records/reports for Little Gasparilla Island Fire MSBU. Preparing info for new MSBU for South Gulf Cove Beautification Development & Maintenance. Updating all other MSBU records and ERU counts in preparation for MSBU workshop in May. Final approval of budget carry overs were entered into EDEN. Preparing/gathering info in preparation for Economic Incentive Audit on Blue Bell Ice Cream. Research on Local Business Tax and comparison to other counties method of collection. Harborview DRI analysis Research on Charlotte Sports Park ticket surcharge.

Fiscal Services Division Public Safety Department: Emergency Mgmt:

  • o

    Received reimbursement in the amount of $23,506.95 from the Florida Division of Emergency Management for FY09/10 1st quarter expenditures under the Emergency Management Preparedness Assistance (EMPA) grant. The grant allows for salaries and operating expenses for the Emergency Management department’s operations.

    • o

      Received reimbursement of $4,900 for the Emergency Management Preparedness Grant (EMPG). The funds were used to purchase a software upgrade for the WebEOC program for

incident Management at the Public Safety Building EOC. Facilities and Parks and Recreation Cultural Resources, Building Management:

Construction

Services

&

Growth

  • o

    Working with IT to provide FPL Summary billing on Sharepoint so that bills are available to Fiscal staff.

    • o

      Created efficiency by transferring all invoicing to automatic billing on separate credit card for utilities and eliminated check requests.

    • o

      Drafted a step by step process on how to research procurement card receipts in EDEDN.

Monthly Report, March 2010

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