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Guide for Completing Form 8823 - page 80 / 197

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3. Otherwise fails to comply with the requirements of the UPCS or local codes at any time.

To ensure consistent evaluation of the property’s physical condition, the definitions of physical deficiencies used for the *REAC system,* by the Department of Housing and Urban Development (HUD) will be used to determine whether noncompliance has occurred.*7* The dictionary is divided into six sections:

  • 1.

    Site Inspection

  • 2.

    Building Exterior Inspectable Items

  • 3.

    Building Systems Inspectable Items

  • 4.

    Common Areas Inspectable Items

  • 5.

    Unit Inspectable Items

  • 6.

    Health and Safety Inspectable Items

Each section identifies specific components, which are then defined in ascending levels of severity (level 1, level 2 or level 3), and a fourth category is health and safety hazards and fire safety hazards. All levels of deficiencies must be reported. State agencies using local codes as their inspection standard may find the UPCS levels of violation helpful in categorizing reported violations.

Level 1 Violations of UPCS

Examples of Level 1 violations include:

1. At least one screen door or storm door is damaged or is missing screens or glass. The noncompliance would be evidenced by an empty frame or frames.

Level 2 Violations of UPCS

  • 2.

    The roofs of a project where up to one square (100 square feet) of surface material or shingles is missing from roof areas.

  • 3.

    In one room in a dwelling unit, a permanent lighting fixture is missing or not functioning, and no other switched light source is functioning in the room.

Examples of Level 2 violations include:

1. Evidence of water stain, mold, or mildew, such as darkened areas, over a small area of floor (1-4 square feet). Water may or may not be visible. The affected area is estimated to be less than 10% of the floors.

2. In two rooms in a dwelling unit, a permanent lighting fixture is missing or not functioning, and no other switched light source is functioning in the rooms.

Level 3 Violations of UPCS

Example of Level 3 violations include:

1. A common area where a large portion of one or more floors –more than 4 square feet- has been substantially saturated or damaged by water, mold, or mildew. Cracks mold, and flaking are visible and the floor surface may have failed.

7 *66 FR, 59102-59124, Public Housing Assessment System Physical Condition Scoring Process Interim Scoring, Corrections and Republication.*

6-4

Revised October 2009

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