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ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES CLASS SPECIFICATION - page 8 / 20

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ACCOUNT CLERK II

POSITION CODE: 00112

ILLUSTRATIVE DUTIES AND RESPONSIBILITIES:

Under direct supervision, performs specialized clerical work in preparing and maintaining financial files, documents and records; verifies the accuracy of routine financial documents such as vouchers, invoices and requisitions; posts information abstracted from documents to an established detailed or support journal or register; maintains detailed or support ledger in accordance with established procedure; prepares simple financial reports in accordance with prescribed format; maintains proprietary and budgetary records in a state institution; maintains bookkeeping records for inmate shops and commissaries; performs limited amount of related office machine operations and other duties as required or assigned.

External Auditing Area

Under direct supervision, performs specialized clerical work, using external technical auditing procedures, in the examination, review and verification of financial files, documents, records, tax returns, supporting schedules and reports; checks time limitations, computations and proper completion; determines type of error(s) and makes allowable corrections and for amendments; refers questionable or suspect forms; completes or initiates relevant corrective forms; initiates notices.

DESIRABLE REQUIREMENTS:

Education and Experience

Requires knowledge, skill and mental development equivalent to completion of four years of high school.

Requires one year of office experience, including bookkeeping work.

Knowledges, Skills and Abilities

Requires working knowledge of bookkeeping principles and practices. Requires working knowledge of office methods and procedures. Requires elementary knowledge of the principles and functions of standard office accounting machines and equipment.

Requires ability to apply bookkeeping principles. Requires ability to make rapid and accurate arithmetic calculations either manually or by machine.

Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

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