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Report of SVRS Project Director

For June 23, 2006 Board Meeting

Page 3

The outright purchase of the training environments would be advantageous since we will need them again for the Election Administration Training sessions in the future.


Load Additional Municipality Address Range Files

SVRS staff had identified 57 municipalities where an electronic address library existed.  The theory was that in converting an existing address file instead of creating SVRS Address Range records from voter data, it would help minimize or potentially eliminate additional “clean up” work and result in more complete address range data for the municipality.

We found in the majority of cases that when the address range files were loaded a significant number of voters were not associated with an address range.  Many times the address range file is created for a different purpose, i.e. 911 emergency addresses.  The voter address data and the address range file need to be compatible.  But that is not always the case.  Therefore, the routine did not provide us with the result for which we had hoped.  One example is the City of Green Bay.  With the routine, approximately 8,000 voters out of over 57,000 voters could not be associated with an address range.  Using the SVRS Address Range records, only 20 voters could not be associated.  Another example showed that while Door County’s address range file looked great, a test of the data from the 19 municipalities resulted in over 25% of the voters that could not be associated with an address range.  The problem can be as simple as the name of the street being misspelled in the voter’s record or “Street” in the address file is “St.” in the voter’s record.  One municipality in Waukesha County had its name spelled 3 different ways in the voter’s address file.  All of these contribute to the error rate.

The routine was successful in a handful of municipalities that had provided address range files with their first upload which was covered in the Contract.  When the municipality’s data was compatible with the address range files, the error rate was low.  We will be able to use the address range file provided by the City of Milwaukee.

All is not lost.  Municipalities that have address range files will be able to more easily validate and correct address ranges in SVRS.  They already have data that replaces the struggle and hours of hard work that some clerks have experienced dealing with multiple maps and having to create address ranges from scratch.

The SVRS staff recommends not pursuing this change request for a cost of $250,000.


Load Region 4 & 7 Non-Compliant MunicipalitiesCost:  $29,000

The SVRS staff requests that Accenture load data for 13 municipalities in Regions 4 & 7 that did not comply with conversion requirements.

Municipalities were instructed to load their data for final conversion on May 5, 2006.  It was also required that they provide this data in the same structure and format as their previous 2 data loads.  

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