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Report of SVRS Project Director

For June 23, 2006 Board Meeting

Page 6

68291

CITY

WAUKESHA

WAUKESHA

5

54012

TOWN

FULTON

Rock

10

54241

CITY

JANESVILLE

Rock

10

54257

CITY

MILTON

Rock

10

01030

TOWN

ROME

ADAMS

11

11010

TOWN

DEKORRA

COLUMBIA

11

29028

TOWN

NECEDAH

JUNEAU

11

70018

TOWN

MOUNT MORRIS

WAUSHARA

11

12271

CITY

PRAIRIE DU CHIEN

CRAWFORD

12

32016

TOWN

HOLLAND

LA CROSSE

12

32018

TOWN

MEDARY

LA CROSSE

12

32022

TOWN

SHELBY

LA CROSSE

12

32136

VILLAGE

HOLMEN

LA CROSSE

12

42281

CITY

SPARTA

MONROE

12

The effort for re-loading these municipalities includes two cases:  1) if a municipality provides the data in the same format as provided during Mock 1 and Mock 2 conversion trials, or 2) if the municipality provides a new file format that deviates from what they provided in Mock 1 and Mock 2.  The effort associated with the 65 municipalities in this change request breaks down into the two cases in the following manner:

Case 1: 33 Municipalities (51%)

Case 2: 32 Municipalities (49%)

The data for these municipalities will be converted and loaded into SVRS production on July 27, 2006.  To meet this date, it is assumed that all municipalities will upload their data by June 30, 2006.  The SVRS conversion team will request that municipalities either upload a new file that conforms to their original file layout or provide a confirmation of the file format, and work with SVRS Staff to follow up with municipalities who do not comply with the upload process.

CHANGE REQUEST NUMBER 17

One Additional Training Environment and One Accenture TrainerCost:  $70,000

The SVRS project needs one additional training environment and trainer to allow for conduct of additional training sessions including make-up training sessions to support of deployment activities.  This additional training environment and trainer will help SEB train county and municipal clerks to be proficient with the SVRS in order to for them to validate and clean-up their data prior to the September Primary.

The SVRS deployment schedule is aggressive and current resources are stretched.  Adding a trainer already familiar with the Accenture software and additional environment would allow for 64 more clerk students to be trained before September.  Two SVRS SEB staff would also be present in the classroom.

This change request includes six (6) weeks of Accenture Trainer time, including two (2) weeks for SVRS training preparation and four (4) weeks of training execution from July 17, 2006 through August 11, 2006.  Expenses for travel, lodging and airfare for the Accenture Trainer is included.  This training environment would be returned to Accenture at the expiration of the lease.

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