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SC Law No. 04-CC-ConsultRFPRequest for Proposals for Consultant

Advertised: May 27, 2004Services, Software and Hardware and

Issued:                    Installation

c.

Feith Systems and Software Document (FDD) Imaging System , for the management of electronic images or have like integrated functionality from another vendor on a cost neutral basis to the College.

d.

Posting of College Payroll Transactions to the Suffolk County Payroll System (proprietary product.) The college processes in excess of 2.5K manual payroll transactions each semester.  Workflow is desired to automate the generation of this data and then integrate via a nightly batch process to the homegrown Suffolk County Payroll System.

e.

Single Point of Entry for Human Resource and Payroll Data.  Presently the college maintains a pseudo-HR system that requires data entry of a subset of information redundant to the County Payroll System.  It is desired to be able to enter data in the County system and receive a feed back via nightly batch to the ERP for display purposes only.

f.

Internal Revenue Service (IRS) 1098-T Filing.  A batch process presently generates a flat file that is sent via FTP to the IRS for processing each March.

g.

Student and Exchange Visitor Information System (SEVIS.)  While not presently interfaced to the Immigration and Naturalization Service (INS) SEVIS systems, a system that directly reports the application, acceptance and status change of foreign students to SEVIS is desirable.

h.

Financial Aid.  The college participates electronically in the TAP and APTS programs through batch processing of files received via FTP.

i.

New York State (NYS) Department of Motor Vehicles (DMV.)  The college parking violations system creates a flat file bearing NYS plate numbers on a monthly basis.  A file is returned that ties the plate number to the registrant to allow for processing of fines vs. student accounts.

j.

Dunning and Collections.  The college supplies an outside collection agency with information to allow for dunning and collection of outstanding balances due.  The agency will return a file to the college that will be applied against student accounts.

k.

Positive Pay.  The college is presently programming a batch interface to transmit positive pay information to banks for the purpose of fraud protection.

l.

ALEPH.  A coalition of library services within the State University of New York (SUNY.)  The college generates a file of all registered individuals with an ID number compliant with the SUNY library systems.

m.

ID Works.  The college maintains a real-time connection between an ID card generation system and the main student (employee) record on file on the mainframe.

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