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Advisement System

Functionality:

The advisement system is made up of two main components, evaluation of initial remedial requirements and course progress evaluation toward completion of a student’s course of study.  

Remedial Evaluation: The College tests students during the admissions phase to determine placement in Reading, English and Mathematics courses.  Students are evaluated using standardized placement tests along with an essay.   Scores of these are posted manually by advising staff in the application, UNIT.  Based upon test and essay scores, advising staff will assign remedial course requirement or no requirement to individual students.  This information is stored in UNIT and History, and determines the courses a student may register for.  

Progress in a Curriculum:  Degree audit is accomplished in the application SAIN.  SAIN lists courses completed, in progress and remaining based upon the catalog a student has matriculated under.   The application contains academic rules and program and course equivalents that go back to 1980.  Maintenance of these tables is done by the Computer Center based upon rule changes established by the Office of the Vice President of Academic Affairs.  At the current time, academic rules allow a student to use any catalog beginning with their first date of matriculation in their curriculum and moving forward to the current catalog.   Program and course equivalents for each catalog year are stored in the CURRIC file.  The creation of new catalog years is done through a roll over and edit of the previous year catalog by the Computer Center from data provided by Academic Affairs.  The new entries are then updated to the file using a batch application.

Various versions of SAIN are available that provide information based upon the semester selected for the evaluation.  GRAD SAIN is a version of the program used in Central Records for graduation evaluation.  SAINSUM is used in Billing/Financial Aid to determine whether the courses for which a student is registering are eligible for financial aid based upon a student’s curriculum.  Bills are adjusted to reflect Financial Aid status against SAIN.

A web interface to SAIN is available to students so they may review their progress and also determine how courses would meet degree requirements should they change their major.

Advisor Maintenance:  The advisor assignment system is also part of the Advising System.  ADVI is the application that identifies advisor availability from semester to semester.  Students’ assignment of advisors is a batch process that requires several iterations to assure a balanced ratio of students to advisors.  The system currently assigns students appointments with their advisor prior to registration.  Previously, appointment

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