providing any services to the state. Do not provide goods or services to DEMA offices without first receiving written notification from the Purchasing Office or being provided a credit card number from the employee ordering from you. Other than commodities ordered via the State of Arizona’s credit card, the purchase order or award notification is the only authorization from the Department to proceed, and the purchase order is the only document that encumbers funds to make payments.
Familiarize yourself with DEMA’s processes and procedures. Make an appointment with the appropriate staff person who handles your product line or service -- the more they know about you, the better they will be able to offer guidance that will help you to develop a proposal meeting all the necessary requirements.
Provide us with the latest changes of address, phone numbers, contacts, etc.
Keep us informed of back orders, shortages, changes and/or improvements in technology and any other relevant information.
HOW WE CAN HELP YOU
DEMA tries to maximize competition to the best of its ability. On smaller purchases, this may mean contacting only a few vendors. Therefore, stay in contact with the appropriate buyers to express your continued interest. The DEMA Procurement Office’s responsibility is to explain the policies and procedures under which the Department operates. We can guide you through the Department’s procurement process in order that you have a better understanding of what the State is doing and why.
Preparing bids or proposals can be challenging. If you have difficulty responding to a solicitation or you encounter other problems when marketing to the State, contact the DEMA Procurement Manager or the State of Arizona Procurement (SPO) Office.
Additionally, if you believe you are not being treated fairly, contact the DEMA Procurement Manager or the Arizona State Procurement Administrator.
The DEMA Procurement Office is continuously trying to improve how it serves our customers and business community. Your ideas, suggestions and recommendations are always welcome. Send your comments or suggestions to the Purchasing Manager at or call 602-267-2765.
We look forward to receiving your quote, bid, or proposal and learning more about the products and services your firm can provide.
- 6 -