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Guide for Doing Business with the Arizona - page 7 / 9

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PURCHASING AND CONTRACTING RESPONSIBILITIES

The Procurement Office of DEMA is responsible for purchasing all goods, services and construction projects for the Department. This includes processing purchase requisitions, bids, requests for proposal, quotes and administration of annual term contracts. This section of DEMA also provides technical assistance with respect to legal, contractual and procedural processes related to procurement. Furthermore, the Department will also assist field offices with on-line BuySpeed questions and problems, input and track requisitions and purchase orders, and monitor vendor deliveries and contract performance.

     Generally, the DEMA Procurement Office is responsible for:

Establishing standard purchasing procedures and practices for the procurement of all goods and services for DEMA.

Ensuring all purchases comply with the rules and regulations covered under the Arizona Procurement Code and Revised Statutes.

Ensuring applicable purchase transactions are made from contracted vendors

Developing solicitations and contracts for goods, services and construction projects not already covered under existing contracts.

Maintaining official purchase transaction records in order to provide adequate and auditable documentation.

Coordinating all procurement activity between the State’s Procurement Office (SPO) and DEMA.

Providing technical procurement assistance and training.

Developing, issuing and maintaining standardized contractual documents and forms.

Providing technical assistance and training to appropriate Department personnel relative to contract management policies, procedures, standards and systems.

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