The TN ICPC Administrator/Alternate has the authority to request and receive additional or supporting information from the Sending State prior to processing the ICPC Referral to the appropriate TN DCS Regional Office for services and/or prior to issuing a decision regarding placement.
Per ICPC Regulation #5: all Interstate referrals and resultant ICPC documents and other matters to and from the State of Tennessee shall be processed through the TN DCS State ICPC office. Accordingly, the TN DCS State ICPC office is responsible to process all interstate referrals and resultant documents from the designated central office of each of the party states or the identified county office of the states of California and Colorado and Ohio to appropriate parties in the State of TN. The TN DCS State ICPC office will maintain records on all ICPC transactions through the TFACTS.
All documents received in the TN DCS State ICPC office will be addressed, reviewed, and registered as an ICPC intake in the TFACTS by the designated TN ICPC Administrator/Alternate within three (3) working days.
The TN ICPC Administrator/Alternate will establish and maintain an ICPC paper record on each child involved in an active ICPC transaction.
The TN ICPC Administrator/Alternate will notify the Sending State ICPC Administrator in writing, of additional information needed to complete an ICPC Referral requesting the additional information to be submitted to the TN DCS State ICPC office within ten (10) working days or less.
If the requested information is not provided within 10 working days or a written notice provided by the Sending State ICPC Administrator as to the reason the information or documents are not available and when they will be available, the TN ICPC Administrator/Alternate is authorized to close the ICPC Referral Intake and return the ICPC Referral to the Sending State ICPC Administrator. The ICPC Referral Intake will be void; documented as such in the TFACTS. No services will be available under the ICPC.
All complete ICPC Referrals received from other States will be established as a case in the TFACTS by the TN ICPC Administrator/Alternate.
The TN ICPC Administrator/Alternate will assign the case for study, supervision and services to the appropriate TN DCS Regional office through the TFACTS.
The TN ICPC Administrator/Alternate will mail or scan/e-mail a copy of the ICPC Referral to the designated TN DCS Regional staff for the county of residence of the placement resource or to the designated private or contracted agent or agency identified on the ICPC 100A form or as documented by supporting documents such as purchase of services contract in the ICPC Referral.
With increased technology and user security, the use of scanning all or limited portions of an ICPC Record including an ICPC Referral is being addressed within TN and among and between party states. Currently, the TN DCS State ICPC office is authorized to scan documents through the Tennessee secure network to parties in TN and among other party states.
All ICPC documents are maintained by TN DCS Regional staff in the Family Case File per TNDCS Policy . The Family Case File will include any original documents or signatures.
The Interstate Compact on the Placement of Children Procedures Manual
Revised: January, 2012 Page 31