Administrator/Alternate. One copy of the written summary or compilation or the monthly progress report(s) are to be retained in the Family Case File per TN DCS Policies and . The written progress report serves as the official departmental record which identifies actions taken on behalf of this child and resource and identifies areas of stability and/or in-stability or incompleteness or need for improvement for the child and the approved resource to achieve the desired permanency.
The TN DCS Regional PSD/RPS staff is responsible to maintain the resource home as valid, including determination of all requirements. The TN DCS Regional PSD/RPS staff is responsible to initiate the biennial re-assessment of the home as required by TN DCS Policy (Protocols: or ), notify Resource home of the required training topics and hours etc to maintain their approval as a TN DCS resource Home and their status as eligible under Title IV-E.
The TN DCS Regional PSD/RPS staff may initiate a Child and Family Team Meeting (CFTM) or equivalent to include the sending State custodial representatives as a case management tool during the course of supervision of the placement to sustain activities involved in the placement and to assist in achieving stability and permanency for the child or as prescribed in TN DCS Policy .
When the progress of a child in a placement supports the permanency goals, the assigned TN DCS Regional staff will initiate a discharge Child and Family Team Meeting (CFTM) and the sending state custodial representative must be invited to participate via telephone.
The TN DCS Regional staff will scan/e-mail documentation of the discharge CFTM as a progress report the TN ICPC Administrator/Alternate. The Progress report will conclude with a recommendation regarding permanency and a request for closure of the ICPC instance.
Article V. (a) “The sending agency shall retain jurisdiction over the child sufficient to determine all matters in relation to the custody, supervision, care and disposition of the child which it would have had if the child had remained in the sending agency’s state until the child is adopted, reaches majority, becomes self-supporting or is discharged with the concurrence of the appropriate authority in the receiving state. Such jurisdiction shall also include the power to effect or cause the return of the child or its transfer to another location and custody pursuant to law.”
The TN ICPC Administrator/Alternate will submit the documentation and concurrence as appropriate to notify the Sending State ICPC office and request proper legal documents and an ICPC Form 100B Interstate Compact Placement Status Report to close the ICPC Case. Processing of this documentation will be entered into the TFACTS by the TN ICPC Administrator.
Upon receipt, the TN ICPC Administrator will mail and scan and e-mail the documents to the assigned TN DCS Regional staff authorizing closure of the ICPC instance in the TFACTS.
Copies of all documents are to be retained in the Family Case File per TN DCS Policy and will follow the TN DCS RDA for the proper case disposition. Closure will be documented appropriately per the TFACTS.
The Interstate Compact on the Placement of Children Procedures Manual
Revised: January, 2012 Page 39