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Randolph County                                                                                                                     Bid 07-1001

Due Date:  Thursday, October 25, 2007, 3:00P.M.                                                         EMS Ambulances

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3.10Bids Property of County

All bids submitted in response to this RFB become the property of the County once they are opened.  Supporting technical manuals will be returned at the written request of the bidder.  All submitted proposals and supporting material are a matter of public record.

3.11Rejection of Bid

The County reserves the right to reject any or all bids, with or without cause, and to waive informalities when such rejection is in the interest of the County.  Randolph County also reserves the right to reject the bid of a vendor who has previously failed to perform properly or complete on-time a contract of similar nature.

3.12Disqualification of Vendors

More than one proposal from an individual, a firm or partnership, a corporation, or an association under the same or different names shall not be considered. Any or all proposals shall be rejected if there is reason for believing that collusion exists among the Vendors, and all participants in such collusion shall not be considered in future proposals for the same work. No contract shall be awarded except to competent vendors capable of performing the class of work contemplated.

3.13Award

The award of this bid will not be based solely on lowest price.  The award will be based and granted on “BEST VALUE”.   “BEST VALUE” will allow Randolph County to consider factors beyond pricing such as whether the responsible vender is able to meet and/or exceed the required specifications as well as meet the required delivery requirements.  “BEST VALUEwill permit and reflect  prudent stewardship of public funds and trust.

3.14Notification of Award

After all prerequisites and specifications have been met by the bidder and the award for this purchase is made by the Commissioners, the successful bidder will be notified within ten (10) working days.  Randolph will notify the successful bidder in writing, either by a LETTER TO PROCEED or a PURCHASE ORDER or both..  VERBAL NOTIFICATION OF THE AWARD IS NOT CONSIDERED A RELIABLE MODE OF NOTIFICATION AND, THEREFORE, WILL NOT BE RECOGNIZED AS AN OFFICIAL NOTIFICATION.

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