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Randolph County                                                                                                                     Bid 07-1001

Due Date:  Thursday, October 25, 2007, 3:00P.M.                                                         EMS Ambulances



It is the desire of Randolph County to pay promptly.  It is the vendor’s responsibility to submit invoices directly to the Department at the address specified on the Purchase Order as “Ship and Bill to”.

Invoices shall include Purchase Order number, description of item(s), quantities, unit price, extended price, freight, state and local taxes, and date of delivery.  Invoices not on printed billheads shall be signed by vendor.  

Invoices exceeding the limits established by the Purchase Order or for materials or services not qualifying under the specifications as ordered, are subject to be disqualified for payment.

Final payment shall be made within 30 days following delivery, inspection and acceptance of the vehicle(s) and equipment, per these specifications, by Neil Allen, the department head of the Randolph County Emergency Services Department.  If the vehicle(s) are delivered separately, full payment will be made within 30 days following the vehicle being received, inspected and found to comply with these procurement specifications.  

Vendors must provide tax information to include vendor’s full business name, address, “remit to” address, and federal tax identification number.

3.23Minority Business Enterprise

It is the policy of Randolph County to take affirmative action to ensure that minority business enterprises are given the opportunity to demonstrate their ability to provide the County with goods and services at competitive prices.


The successful bidder shall hold the County, to include all Board members and employees, harmless from all liabilities, obligations, losses, claims, damages, actions, suits, proceedings, costs, expenses, including attorneys’ fees, that:


Arise out of, are connected with, or result directly or indirectly from the successful bidder’s failure to perform any of its obligations under this request for bids; or


Are a result, of a breach of any of the successful bidder’s warranties.  No indemnification responsibilities created by this section shall survive and be enforceable after the contract between the County and the successful bidder terminates or expires, and they shall be terminated only by written agreement of the successful bidder and the County.  

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