Office of Systems Integration
Staff Management Plan
Staff Tracking and Management
Day-to-day management of the project staff is the responsibility of the Project Manager and designated functional managers. Performance evaluations, performance issues and recognition, promotions, and disciplinary actions are the responsibility of the state staff respective organizational chain of command.
Describe or reference the appropriate procedures used to manage staff on the project. Do not duplicate information in other documents or information that is already available in OSI’s Administrative Manual or other state websites. Focus on staff/human resources management types of information that are specific to the project.
Transition to Other Projects/Organizations
In the event staff desire to transition to another project prior to the completion of the project, the staff functional manager will assume or re-assign the departing staff responsibilities. The OSI Human Resources staff is responsible for coordinating the completion and transfer of state staff personnel records to the new project/organization.
The staff functional manager is responsible for ensuring any pending work is transferred to a remaining staff member to ensure timely transition and completion of the work. If appropriate, the receiving staff may request additional training to support the new responsibilities. At a minimum, job shadowing is performed for at least one week before staff transition off the project.
Replacement of Staff
State staff vacancies are addressed through the normal state hiring process. The project office works with the OSI Human Resources to advertise positions and perform interviews. Staff may also be replaced by redirecting resources from within or outside of the project, or their workload may be absorbed by other staff. If this is applicable, describe the process.
Consultant staff will be replaced in accordance with the procedures of their SOW. Resumes for proposed replacements must be submitted for state approval. Replacement staff must meet the original minimum qualifications for the position and generally are subject to an interview in addition to a review of their resume and qualifications. Prior work references will be checked. Where possible, the replacement staff should begin work prior to the original staff departure to ensure appropriate transition of responsibilities and knowledge. At a minimum, job shadowing is performed for at least one week before staff transition off the project.
Transition at Project Completion
Describe the process for transitioning state staff once the project is completed. Describe how the project or department will help to place staff. Indicate how consultant/contractor staff will be released (generally in accordance with the terms of their SOW or contract). Include a reference to the Contract Management Plan for other procedures.