Office of Systems Integration
Staff Management Plan
The maintenance and operations of the <Project> system will transition to <Department> at the completion of the <Project> contractor’s contracts. The approach for this transition, including knowledge transfer, will be contained in a contract deliverable in the contractor’s transition plan. <Department> and OSI staff not associated with the transition to <Department> M&O will be reassigned to other projects or positions within their respective organizations per normal processes.
Roles and Responsibilities
Describe the specific roles and responsibilities as they have been tailored for the project. These are not meant to be job descriptions, but rather a summary of the responsibilities for each role.
The responsibilities are tailored based on life cycle phase and actual project staffing. It is quite common for multiple roles to be assigned to a single position. The description would list the responsibilities for the functions as being assigned to a single position.
Below is a listing of the most commonly used project roles and responsibilities. Projects should add/change/delete the roles as appropriate for their project.
Project Office Roles and Responsibilities
The Project Director is responsible for planning, directing and overseeing the project, and ensuring that deliverables and functionality are achieved as defined in the Project Charter, funding documentation and subsequent project plans. The Project Director is also responsible for the management of all resources assigned to the project, serves as the primary liaison between the project and the Project Sponsor and Executive Committee, and escalates decisions and issues as needed. The Project Director coordinates project related issues with other efforts, reviews and resolves project issues not resolved at lower levels, and directs the project management functions. The Project Director acts as the principle interface to the contractors.
The Project Manager is accountable to the Project Director for all the project office management related activities. The Project Manager plans, guides, and oversees the day-to-day internal activities that support the Project Office, and assists in the development of the master project schedule and all other project work plans. The Project Manager is accountable for the development, maintenance, and adherence to the Project Office infrastructure and supporting methodologies (e.g. processes, procedures, standards, and templates) that are in compliance with OSI Best Practices and policies.
The Procurement Manager oversees and manages the generation of the RFP or RFO and other solicitation documents. Other areas of the project office may be assigned responsibility for specific sections, but the Procurement Manager is responsible for integrating all the pieces and ensuring consistency and continuity throughout the entire procurement process and conforming to procurement