Office of Systems Integration
Staff Management Plan
standards, rules, and regulations. This includes managing the RFP or RFO development, preparing and maintaining procurement schedule, coordinating contract negotiations and managing evaluation of proposals or offers and selection of vendor.
The Risk Manager is responsible for managing and tracking risks and risk mitigation/contingencies on the project. The Risk Manager also monitors prime contractor risk management efforts to ensure they do not adversely impact the project. The Risk Manager manages and tracks potential and active risks, maintain the risk management tool and documentation information, leads risk identification sessions for the project, monitors prime contractor risk management efforts, and participates in division-level risk management activities for risks that cross project boundaries or are beyond the project’s control.
The Administrative Manager directs the administrative staff, coordinates tools and services training, ensures that the administrative staff adhere to processes and policies, leads the cost management effort including: sponsoring cost budgeting and tracking activities, facilitating communication on fiscal status, and ensuring the project cost tool and supporting documentation is maintained. The Administrative Manager also provides reports, recommendations, and status on the project budget and expenditures, e.g., planned vs. actual reports, initiates corrective action, and re-planning activities.
Administrative Staff Support Services
The Administrative Staff Services Support is responsible for supporting the Administrative Manager by providing staff services-related activities; acting as the help desk liaison between the Project Office and external stakeholders; serving as personnel liaison and training coordinator. The Administrative Staff Services Support also supports the Administrative Manager by providing support for acquiring new or additional facility space and/or infrastructure resources, providing asset management oversight, making preparation for contract arrival and staff orientation, providing clerical/secretarial support, maintaining conference room calendars and distribution lists, and managing incoming/outgoing mail.
The Financial Analyst is responsible for supporting the Administrative Manager by managing and tracking project budget/costs, coordinating/preparing budgetary documents, e.g., Special Project Reports and OSI Budget Change Proposals, reviewing budget/contract expenditures, and collecting and reporting financial metrics. This includes reconciling the accounting and Work Breakdown Structure cost management processes and developing financial management policies and procedures. The Financial Analyst also provides support in project solicitations, evaluations, and award processes - assisting in the evaluation of the cost and administrative sections of the proposals based on the criteria in the Evaluation Plan.