Office of Systems Integration
Staff Management Plan
Manager will coordinate with OSI’s Procurement Center to select the appropriate contract vehicle, solicit proposals or offers from the bidder community, coordinates the proposal or offer reviews, schedule vendor interviews, and participate in the final vendor selection. The type of contract vehicle chosen (e.g., California Multiple Award Schedule [CMAS], Master Services Agreement [MSA], competitive bid) depends on the specific specialty need and direction given by the Procurement Center.
Describe the project’s orientation approach, or if applicable, refer to each Projects New Staff Orientation plan. Discuss the specific forms which staff must sign, such as the Confidentiality and Conflict of Interest form, and Network Access Policy.
When new staff joins the project, the Administrative Officer provides an orientation to the project. The orientation discusses the following topics:
-Background of the Project.
-Current Status of the Project.
-Specific Job Duties and Expectations.
-Introduction to the Staff and Consultants.
-Overview of the Facility and Infrastructure.
-Overview of the Project Processes, including time reporting, attendance, and status meetings.
-Review of Confidentiality and Conflict of Interest.
This may also be a good place to reference staff policies and OSI’s policies on sexual harassment, non-discrimination, etc.
The appropriate state manager then reviews with staff their current job skills and discusses mandatory or desired training with the staff. Typical types of training which may be required or of use to staff include:
-Introduction to Project Management Principles.
-Introduction to OSI’s Best Practices Website.
-Introduction to the Project’s own website.
-Introduction to Project Business Tools.
On-Going Training for Staff
At the start of each project, the direct or functional managers should review their staff skill sets against any new roles or responsibilities needed for the phase. Each manager and their staff should discuss where additional training might be needed to ensure staff has the necessary skills to execute the activities for each project phase.
Describe how training will be provided. The emphasis in this section should be on ensuring staff have the appropriate skills to perform their job duties. Career development and personal growth training should be discussed in staff Individual Development Plan (IDP).