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IMPORTANT DATA PROTECTION NOTICE (Information and data handling)

THIS NOTICE FORMS PART OF THE FORMAL APPLICATION PROCEDURE OF UXBRIDGE UNITED WELFARE TRUSTS (‘THE TRUST’). THE APPLICANT’S SIGNATURE IS REQUIRED ON THE NOTICE (BELOW) TO ENABLE THE TRUST TO PROCESS THE APPLICATION. WHERE THE TRUST RECEIVES PERSONAL DATA AS DEFINED BY THE DATA PROTECTION ACT 1988, THE TRUSTEES UNDERTAKE TO COMPLY WITH THE PROVISIONS OF THE ACT AND TO PROCESS THE DATA FOR THE PURPOSES OF...

  • fulfilling their obligations under the charity’s Scheme and

  • complying with the Trust’s agreed and approved accounting policies and procedures

THE TRUSTEES OF UXBRIDGE UNITED WELFARE TRUST UNDERTAKE TO IMPLEMENT APPROPRIATE MEASURES AND SAFEGUARDS FOR THE PURPOSE OF PROTECTING THE CONFIDENTIALITY, INTEGRITY AND AVAILABILITY OF ALL DATA PROCESSED BY THE TRUST AND THE DISPOSAL OF SAME. THE TRUST SHALL NOT DISCLOSE ANY PERSONAL AND/OR SENSITIVE DATA SUPPLIED BY APPLICANTS, OR THEIR PERSONAL REPRESENTATIVES, NOW OR SUBSEQUENTLY, WHETHER ORALLY OR IN WRITING, OTHER THAN TO PERSONS TO WHOM SUCH DISCLOSURE IS REASONABLY NECESSARY FOR ONE OR MORE OF THE PURPOSES LISTED BELOW....

  • The lawful and proper processing of the application

  • The proper conduct of trustees’ obligations arising under any law or statutory instrument

  • The administration, research and statistical analysis related to the development and improvement of the charity’s services an d its grant making activities

  • Preventing, detecting and/or prosecuting fraud and any other criminal activity which the Trust is bound to report and/or act upon whilst meeting any specific legal or regulatory obligations

APPLICANTS HAVE THE RIGHT TO REQUEST THAT THE TRUST PROVIDES THEM WITH ACCESS TO PERSONAL DATA STORED ON THEM BY THE ORGANISATION. THEY ALSO HAVE THE RIGHT TO RECTIFY OR, IN APPROPRIATE CIRCUMSTANCES, ERASE ANY INACCURATE, INCOMPLETE OR IMMATERIAL PERSONAL DATA THAT IS BEING PROCESSED. APPLICANTS ARE REQUIRED TO INFORM THE TRUST IMMEDIATELY OF ANY ALTERATIONS RELATING TO PERSONAL DATA WHICH IS CURRENTLY IN THE PROCESS OF BEING CONSIDERED BY THE TRUSTEES.

BY SIGNING THIS FORM, THE APPLICANT CONFIRMS THAT SHE/HE IS GIVING HER/HIS EXPLICIT CONSENT ON BEHALF OF HER/HIMSELF AND ALL THE OTHER PERSONS SPECIFIED ON THE APPLICATION FORM FOR THE TRUST TO PROCESS THEIR RESPECTIVE PERSONAL DATA. THE APPLICANT’S SIGNATURE ON THIS FORM CONFIRMS THAT THE APPLICANT (OR THEIR REPRESENTATIVE) HAS BROUGHT THIS DATA PROTECTION NOTICE TO THE ATTENTION OF ALL PERSONS NAMED ON THE FORM AND HAS OBTAINED THEIR RESPECTIVE CONSENTS.

THIS DECLARATION must be signed/validated by THE APPLICANT

  • 1.

    As far as I know, the information given on this form, or in any of its attachments, is true

  • 2.

    I understand that if I give false information it may result in my having to repay any grant received

  • 3.

    I agree to the trustees processing my personal data in accordance with the Data Protection Notice above

Signature of Applicant

Date of application:

If this form is being completed by someone other than the applicant then that person must also complete this part

Name/address of the organisation supporting this application

Name

Job title

Contact no

Note to applicant’s representative: Is it necessary for another person to be present with the applicant in any interview arranged by the Trust?

YES

NO

If YES please state in what capacity that person will need to be present e.g. support worker, CPN, carer, interpreter, friend, relative etc.

OFFICE USE ONLY

Record of grant made in respect of this application (details of bank transfer/cheque number/signatories etc)

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(UUWT) GRANT APPLICATION FORM ©SP 02/11 (v10)

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