START WITH THE TOP PART OF THE CARD:
Show samples of WIC Food Instruments – computer generated Food Instrument and manual (handwritten) Food Instrument. Manual Food Instruments are used when the computers are down. On manual Food Instruments have foods preprinted on the Food Instrument with boxes by the food item. If there is a number in the box they get that many of the food item by the box.
If there is an “X” in the box, they do not get that food item. The blank line at the bottom is used to specify which formula they get, because the formulas and the Gerber cereal are not preprinted on the manual Food Instruments.
Look at the Dates. On the WIC Food Instrument there is a “First Day to Use” and a “Last Day to Use.” If you accept a WIC Food Instrument prior to the FIRST DAY or after the LAST DAY, your store will receive a bill for the total amount of the Food Instrument. WIC Food Instruments are valid for 30 days from the first day to use. The Date Cashed box must be filled in with the date the Food Instrument was cashed.
Ring up WIC foods separately from their other groceries and enter the total in the “PAY THIS AMOUNT” box. If an error has been made with the total, cross through the amount once and enter the corrected amount. Writing a new figure rather than trying to change what you have already written, ensures that the bank will be able to read the amount changed.
Participants may receive Food Instruments in three (3) month issuances. If the participant signs the WIC Food Instrument in advance you may have them sign a second time and match the second signature with the signature on the WIC ID Folder. If it does not match any of the three signatures in the WIC ID Folder DO NOT ACCEPT THE FOOD INSTRUMENT. If you fail to collect the signature,
Nevada State Health Division WIC Program 02/08 Page 4