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Table of Contents

Introduction

  • 1.

    References ...................................................................................................................................................... 4

    • 1.1

      VOLVO GROUP standard ...................................................................................................................... 4

      • 1.1.1

        VOLVO Standards on related processes ......................................................................................... 4

      • 1.1.2

        VOLVO Standards on restricted/reportable substances .................................................................. 5

    • 1.2

      Legislation............................................................................................................................................... 5

      • 1.2.1

        ELV-Directive................................................................................................................................. 5

      • 1.2.2

        REACH ........................................................................................................................................... 5

  • 2.

    Terminology................................................................................................................................................... 6

    • 2.1

      Acronyms dictionary ............................................................................................................................... 6

    • 2.2

      Definition ................................................................................................................................................ 6

  • 3.

    Request to Suppliers ..................................................................................................................................... 6

    • 3.1

      A new requirement: Material & Substances composition Reporting ...................................................... 6

    • 3.2

      Use of Information .................................................................................................................................. 7

    • 3.3

      Supplier Internal Communication Requirements .................................................................................... 7

    • 3.4

      Cascading of reporting to Sub-tier Suppliers.......................................................................................... 7

    • 3.5

      Reporting Language................................................................................................................................ 7

  • 4.

    Pre-requisites................................................................................................................................................. 7

    • 4.1

      Registration in the supplier portal .......................................................................................................... 7

      • 4.1.1

        Person(s) in charge of substances reporting .................................................................................... 7

        • 4.1.1.1

          How to create a user with IDM ................................................................................................... 9

        • 4.1.1.2

          How to modify a user with IDM ............................................................................................... 10

      • 4.1.2

        IMDS account ID and Environmental contact mailbox ................................................................ 10

    • 4.2

      Registration in IMDS ............................................................................................................................ 12

  • 5.

    Material & Substance composition reporting process ............................................................................. 13

    • 5.1

      Process overview................................................................................................................................... 13

    • 5.2

      Detailed process.................................................................................................................................... 15

      • 5.2.1

        From RFQ to PPAP order ............................................................................................................. 15

      • 5.2.2

        From PPAP order .......................................................................................................................... 16

        • 5.2.2.1

          Material and substances composition reporting request initiation............................................. 16

        • 5.2.2.2

          STIC process ............................................................................................................................. 16

        • 5.2.2.3

          MDS process ............................................................................................................................. 17

    • 5.3

      Process timing....................................................................................................................................... 19

      • 5.3.1

        New part........................................................................................................................................ 19

      • 5.3.2

        Modified part................................................................................................................................. 20

        • 5.3.2.2

          Modification initiated by the supplier ....................................................................................... 20

      • 5.3.3

        Carry over part .............................................................................................................................. 20

  • 6.

    Reporting in the supplier portal management.......................................................................................... 21

    • 6.1

      Supplier portal interface ....................................................................................................................... 21

    • 6.2

      STIC management ................................................................................................................................. 21

      • 6.2.1

        STIC Creation ............................................................................................................................... 21

      • 6.2.2

        STIC Update.................................................................................................................................. 22

VOLVO GROUP Substances and material reporting detailed instructions/ Version 2.0

December 2014 Page 2 / 35

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