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Creating Talking Books Using PowerPoint XP - page 6 / 8

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There is one very important change you must make to PowerPoint before you start to add sounds to your talking book. This is because PowerPoint stores sounds in two different ways:

1.

If the sound file is small (ie there is not much speech), the complete sound will be stored within the PowerPoint pages.

2.

If the sound file is large (ie contains a lot of speech and/or music), only a link to the sound file is stored, and not the sound file itself. This can cause problems transferring the talking book between computers – you will get a silent talking book! You need to alter the settings within PowerPoint to allow larger sound files to be stored within the PowerPoint pages, thus avoiding these problems.

a.

Click on Tools Options.

b.

In the dialogue box, click on the General tab.

c.

Click in the Link sounds box with files greater than and type in 50000 (which is the biggest number PowerPoint will accept). This ensures that all sound files smaller than 50000Kb (5Mb) are included within each of the pages when you save your talking book. If it’s then used on a different computer, the sounds will play correctly. Five Mb is large enough for all your recorded speech files to be included.

To Record Audio:

1.

Plug the microphone into the microphone jack in the sound card at the back of the computer.  On the computers in the TEC the jack is salmon-colored.

2.

Go to the Insert menu Movies and Sounds Record Sound.

3.

Click on the red record button and speak into the microphone.

4.

Click on the black box stop button.

5.

Optional: Click in the Name box. Delete the words "Recorded Sound" and give the speech a meaningful name ("Not me said the parrot" rather than just “sound1”, or “speech2”).  Doing this step is helpful for when you set up the order in which your sounds play in Custom Animation.

6.

Click OK.

7.

A loudspeaker icon will then appear in the middle of your page.  Click and drag this icon off your slide (if you’re planning on having the sound play automatically) or to one of the corners of the page (if you’re planning on having readers click the sound icon to listen to the book).

Adapted by: Susan BowdoinPage 6

Last updated on: 6/20/2007

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