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IV. Summary of Required Contracting Provisions

If a proposal is selected for funding, applicant will be required to sign a binding agreement. Until both parties have signed an agreement, no express or implied commitment has been made to provide financial support. Applicants are not authorized to commence work until the agreement is fully executed. If applicants opt to commence work, they do so at their own risk. No oral or written statement other than the signed, written agreement will govern or modify the relationship.

Those receiving funds from CPB must be able to comply with a number of requirements that will be included in the operative agreement. These requirements include but are not limited to:

  • Applicants must guarantee that, among other things, any work they undertake on

behalf of CPB is not defamatory and will not violate or infringe upon the privacy rights, copyrights, or other proprietary rights of any third party;

  • Applicants must agree to indemnify CPB against any loss resulting from breach

of any of the guarantees contained in the agreement.

  • Maintenance, for three (3) years following receipt of relevant funds, of all

financial records to the project, which records shall be accessible to CPB, and to the U.S. Comptroller General or other representatives for examination and audit purposes; (Contractors will additionally ensure that any subcontractors or consultants under the agreement shall also maintain such records for the period specified and under the same terms);

  • Maintenance, for three (3) years after approval of a final financial report, of a

complete file of all subcontracts and other agreements, licenses, clearances, and other documents related to the work undertaken, copies of which shall be made available to CPB on request;

  • Compliance with equal employment opportunity and nondiscrimination laws

and policies;

  • Applicants who plan to engage sub-contractors will be expected to obtain

competitive bids, and to provide assurances that the prices obtained for any such services are fair and reasonable;

  • Applicants will be required to provide documentation as to actual costs, and

provide supporting detail demonstrating that all costs are reasonable, necessary and allocable to the requirements and objectives of the work undertaken; and

  • All research and materials created, developed, compiled or produced pursuant to

or as a result of this project (including but not limited to all reports) will be considered ordered and commissioned by CPB as works made for hire under the

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