February 25, 2005M21-1, Part III
Sample: Formal Finding of Federal Records Unavailability
Department of Veterans Affairs
December 3, 2003
Private, John Q.
CSS 999 99 9999
Formal finding on the unavailability of Federal records
1. We have determined that the _______________[ user specifies the type of Federal record, such as service, Social Security, etc.] records are unavailable for review.
2. All procedures to obtain the _______________[ user specifies the type of Federal record] records for this veteran have been correctly followed. Evidence of written and telephonic efforts to obtain the records is in the file. All efforts to obtain the needed information have been exhausted and further attempts are futile. Based on these facts, the record is not available.
3. The following efforts were made in order to obtain the record in question:.