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Veterans Benefits AdministrationM21-1, Part III - page 8 / 71

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February 25, 2005M21-1, Part III

Change 131

d.  Navy Records

(1)  Service records are assembled at the separation point and forwarded to the Naval Reserve Personnel Center (NRPC) in New Orleans (address code 36).  (Do not confuse "NRPC" with "NPRC".)

(2)  Prior to January 31, 1994, NRPC received the medical and nonmedical service records for each separating sailor.  Beginning January 31, 1994, NRPC receives nonmedical service records.  The RMC receives all medical records directly from military installations at which the Navy veteran is separated if the member does not file a claim at discharge.  See Subchapter II for RMC processing.  Subparagraphs (3) through (7) below pertain to all service records but only SMRs for veterans released before January 31, 1994.  

(3)  If the veteran is retired or discharged with no Reserve obligation, the medical and dental records are held in New Orleans while nonmedical service records are sent to the Naval Military Personnel Command in Millington, TN (address code 31) for microfilming.  After approximately 12 months, the nonmedical service records are returned to New Orleans (address code 36) where they are associated with the medical records.  Then the entire package is sent to NPRC (address code 13).

(4)  If the veteran has a Reserve obligation but is not in an Active Reserve unit, all service and medical records are maintained in New Orleans (address code 36) until the Reserve obligation expires.  When the veteran no longer has a Reserve obligation, the nonmedical service records are sent to Millington, TN (address code 31) for microfilming.  After approximately 12 months, the nonmedical service records are returned to New Orleans (address code 36) where they are associated with the medical records.  Then the entire package is sent to NPRC (address code 13).

(5)  If the veteran is on TDRL (Temporary Disability Retired List), all service and medical records remain in New Orleans (address code 36).  When the veteran is permanently retired or discharged, the records are processed as described in subparagraph (3) above.

(6)  If the veteran is in an Active Reserve unit, service records are maintained by the unit.  When the veteran leaves the Reserve unit, service records go to New Orleans (address code 36) until the Reserve obligation expires.  At that time, the process described in subparagraph 4 above is completed.

(7)  Addendum A shows the timeframes for sending requests to the various address codes.  Because of delays in forwarding records from one point to another, the records may not be where they are supposed to be.  It is also possible that the records might never have left the separation center or treating facility or that the records might be in the veteran's possession.  If the veteran was in a Naval Reserve unit, the veteran's service records may still be at the Reserve unit.

e.  Air Force Records

(1)  Prior to May 1, 1994, records were assembled at the separation point and a sort performed based on whether there was a Reserve obligation or Reserve/Air National Guard connection.  If there was no Reserve obligation or Reserve/Air National Guard connection, the veteran's records were sent to the USAF Military Personnel Center, Randolph AFB, Texas (address code 22).  The records were retained at Randolph AFB for three to six months.  Then they were forwarded to NPRC (address code 13).

Note:  Since May 1, 1994, code 22 received the medical and nonmedical service records for each separating member.  Since May 1, 1994, code 22 receives nonmedical service records.  The RMC receives all medical records directly from installations at which the Air Force veteran is separated except for those veterans assigned to a Selected Reserve Unit.  See Subchapter II for RMC processing.  Subparagraphs (2) and (4) through (6) below pertain to all service records but only SMRs for veterans released before May 1, 1994.

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