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Draft Report

Procuring, Managing, and Evaluating the Performance of Contracted TMC Services

training (Sections 4.1, 4.3, 4.7, 4.8.2.4, 6.9)

Incentive fee

None listed

None listed

Yes.  Incentive fees are calculated using a point system that awards points for performance against the specification. (Section 4.2)

Payment schedule

Monthly, Section VI. E.

Sections 4.8.1, - 4.8.5,

Section 8.1, 12, 13

Cost ceiling

Section 6.6.

Yes, for each task

Software development

Yes

Yes, (Sections 3.1- 3.5, 4.1.2, 4.3)

Yes (Section 2.2.2.4, 2.2.13.1, 2.3)

Contract Features

The following sections provide examples of the key features identified in Table 13 based on the review of the 13 solicitations reviewed.  

Types of Contract

There are several types of contracts used to secure TMC services.  Of the 13 documents reviewed, the following contract types were used.  This range of contracts indicates that local procurement and contracting laws should not be a substantial impediment to contracting for TMC services:

Cost plus fixed-fee basis (Rhode Island DOT)

Fee proposal with hourly costs (Reno, NV)

Cost estimate (Rhode Island DOT)

Standard contract with hourly rates (New York State DOT and California DOT)

Fixed-fee basis (Michigan DOT)

Hourly rates based on time and materials (California DOT)

Indefinite quantity agreement (Florida DOT)

Fixed-cost reimbursable with incentive-fee basis (Virginia DOT)

Performance-Based Contracts

Performance-based contracting allows an agency to acquire services via contracts that define what is to be achieved, not necessarily how it is done. (xx, GovPro)  Ten of the thirteen

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