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RFP xxxxxxxx

EVALUATION AND SELECTION REPORT

The highest combined score is for Bidder 3 proposal with 0.9686.  It is the recommendation of the Evaluation and Selection Team that the Intent to Award be issued to Bidder 3 as the bidder receiving the highest score in accordance with Section IX, Evaluation of the RFP.

C.  DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION

The following display depicts the results of the bidder's DVBE participation requirements.

Adjusted

DVBE Bid

Bidder

Bid Total

Dollar/%

Goal/GFE

Bidder 2

$21,140,179.90

   -0-/ 0%

 GFE Met

Bidder 3

$21,186,524.80

1,050,000/5%

Goal & GFE Met

Bidder 4

$27,046,447.64

    -0-/ 0%

 GFE Met

II.EVALUATION

This analysis format has two parts as the RFP used as an example had mandatory requirements that were “pass/fail” with no score and included “functional” requirements that were scored.  Include statements that explain the reasons for any price adjustments.  

A.  COST SUMMARY

The cost sheets were recalculated for verification with adjustments and corrections made as follows:

BidderAs OpenedAdjustmentsAdjusted Bid Total

Bidder 2$21,007,217.00+  132,962.90$21,140,179.90

Bidder 3$20,856,450.65+  330,074.15$21,186,524.80

Bidder 4$26,920,841.82+  125,605.82$27,046,447.64

Section II of the RFP, Rules Governing Competition, allows the State to correct discrepancies in a bidders proposal if the intent of the bid is not clearly established by the complete bid submittal and the Master Copy has priority over the copies, the bid narrative has priority over the contract and the contract has priority over the cost sheets.  Within this framework, the following corrections were made:

1.  Cost Adjustments-All bidders

All calculations on Cost Sheet 1 were verified and no corrections were necessary.  On Cost Sheet 2 bidders were instructed to enter their “receipt printer” supplies costs and the State would calculate and add these costs to each bidder’s proposal. The resultant Cost Sheet 2 additions for all bidders for receipt printer supplies was Bidder 2, $132,962.73, Bidder 3 $330,074.15 and Bidder 4 $125,605.82.

2.  Bidder 2

Bidder 2 requested both the TACPA and EZA “workplace” preference.  The Office of Small Business and DVBE Certification (OSDC) denied the TACPA request and the Trade and Commerce Agency approved the EZA preference.  Bidder 2 was the low cost proposal, in which case the $50,000 wouldn’t apply.

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