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RFP xxxxxxxx

EVALUATION AND SELECTION REPORT

B.  EVALUATION RESULTS

The Section VI requirements were reviewed for responsiveness and scored.  The Evaluation and Selection Team met as a group.  Each proposal was read by each team member.  Each proposal was reviewed in total upon completion of the review, in group discussions.  In accordance with Section IX of the RFP, the proposal responses were compared and scored.  The scores were derived as described on the Linear Graph, (see attached).  The Administrative and Technical scores were weighted and combined with the weighted cost value to attain the resulting final score as shown below.  None of the bidders claimed the small business preference.

Bidder

Admin/

Tech Pts

Adjusted

Cost

Admin/Tech

Weighting Factor= 40%

Cost Weighting Factor= 60%

Final

Score

Bidder 2

Bidder 3

Bidder 4

535

689

745

$21,140,179.90

$21,186,524.80

$27,046,447.64

535 745 =

 .7181x40%=.2872

689 745 =

 .9248x40%=.3699

745 745 =

 1.000x40%=.4000

21,140,180 21,140,180= 1.0000

   1.0000x60% = .6000

21,140,180 21,186,525 = .9978

   .9978x60% = .5987

21,140,180 27,046,448 = .7816

   .7816x60% = .4690

.6000+.2872

    =.8872

.5987+.3699

    =.9686

.4690+.4000

    = .8690

The following is an example of Mandatory “pass/fail” scoring.  Each deviation must be examined to determine if it is material or not, See the Deviation Worksheet and Section II of the Model IFB/RFP for further explanation of how materiality is determined.  Each deviation must be written into the analysis of each final bidder’s proposal using the examples below.

1.  Bidder 1

a.Volume I - Administrative and Technical Response

The proposal from Bidder 1 contained the following defects:  Note:  It is important to detail each defect found with an analysis of materiality such as the examples found below:

Item

RFP Requirement:

Bidder’s Proposal Response

State's Analysis:

1.

Section V, M.4. - Requires the bidder to submit an installation plan that encompasses the following:  “As the new system is installed, the old system will be removed.  The department will not allow dual operation within an office.”

Vol I, Section 2.9 pages 2 through 151 - The bidder states that installation will be performed when the Field Office site is not open for business.

The bidder’s proposal does not indicate that dual operation will not occur.  Since the bidder does commit to installation when the Field Office site is not open and since the Field Offices do not have the capacity for dual operation, this has been determined to be a non-material deviation.

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