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RFP xxxxxxxx

EVALUATION AND SELECTION REPORT

Item

RFP Requirement:

Bidder’s Proposal Response

State's Analysis:

2.

Section V, para N.2 - Requires the bidder to be responsible for the following that includes - “Repair or replacement of their inoperative or stolen equipment or parts in all offices at bidder’s expense.”

Vol I, Section 2.10.8, pg. 2-155 - The bidder states “(the bidder) will accept the cost associated with providing repair or replacement of equipment malfunctions not caused by misuse or neglect.”

The bidder has placed a qualifying condition on the requirement.  Their statement excludes some of the equipment from repair or replacement and the requirement is for all.  In addition, (the bidder) has excluded “stolen” equipment from their conditional statement.

These omissions are not in substantial accord with the RFP requirement.  In addition, the omission of some of the VCS’s from replacement and the exclusion of replacement for stolen VCS’s provides this bidder with an advantage over other bidders that may effect the cost of the proposal and has a potentially significant effect on the cost to the State.  For these reasons, this omission must be deemed to be a material.

3.

Section V, para. S.3.b. - Requires the contractor to provide a detailed disaster recovery plan for the proposed system.  In the event of a disaster the contractor must provide within five (5) days, a method of producing 10% of the daily card total, within 90 days, produce 25% of the card total, and within 180 days, be at 100% production of the daily card total.

Vol I, Section 2.14.4.2, pg 2-180 - The bidder states “within 5 days, (the bidder) will produce 10 percent of the daily card total...Within 180 days (the bidder) will be at 100% production of the daily card total.”

The bidder’s proposal response does not address the requirement to produce 25% of the daily card total within 90 days of the disaster.  The (bidder’s) statement can be interpreted to mean that in the event of a disaster, the (bidder) system would produce 10 % of the cards for anywhere from 1 day to 179 days.

This omission is not in substantial accord with the RFP requirement.  In addition, the omission of the requirement to produce 25% of the daily card total with 90 days of a disaster provides this bidder with an advantage over other bidders that may affect the cost of the proposal and has a potentially significant effect on the cost to the State.  For these reasons, this omission must be deemed to be a material

b.Volume II - Completed Contract

The bid contained approved and acceptable contract language.

c.Volume III – Cost Data

6

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