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Module Preferences for Each User To enable one or more Module Preferences on a user’s workstation, continue as follows:

  • 1.

    Log in to CDS as the user needing access to a specific module.

  • 2.

    From the desktop Database menu, select Module Preferences from the Utilities submenu.

  • 3.

    Select the module(s) to which the user requires access and then click the OK button. Close the

program and restart to implement the change.

Safeguarding Data

About Backups

E-Z Data, Inc. strongly recommends regularly backing up system data to protect against corruption or loss due to human or computer error. While most offices make use of backup software, many of these applications do not back up "read-only" files automatically. Refer to the application’s documentation to verify if this important step is performed during the backup process. If not, see the Note below for instructions on manually backing up these files.

Ensure that the following files are backed up on a regular basis:

  • The folder (directory) named after the respective database (e.g., C:\CDSWin.svr\CLIENTS) on the

server. Back up this folder and all of the files that it contains, including the read-only files.

  • Any additional database folders apart from the DEMO database.

  • The Sysdata/CDSWin.svr folder and all of its contents.

  • The Reports/CDSWin.svr folder and all of its contents.

Note:

If the backup application does not back up read-only files, use the COPY command in DOS or Windows to back up these files to the storage device. Typically, files with extensions “db” and “log” in the database folders are read-only.

DBUtil Options

DBUtil (Database Utilities) is an application in the CDS program group. DBUtil includes utilities for backing up, rebuilding and checking the validity of databases. Please note that all users must be logged out of CDS when these utilities are used.

Database Validate

Database Validate is a utility that scans every record in each table and looks up each record in every index in the table to verify that the database file is not corrupt.

Before making a backup, use this utility to verify that the database file is not corrupt. File system errors or software errors (bugs) that exist on the computer may corrupt a small portion of a database without being apparent.

Running a Database Validation

  • 1.

    From the Taskbar, click the Start button, point to Programs, Client Data System, and then click the DBUtil icon.

  • 2.

    This step only applies to users with multiple E-Z Data applications. Otherwise, skip to Step 3. From the E-Z Data Applications dialog box, select Client Data System and then click the OK button.

  • 3.

    In the Database Utilities dialog box, under Databases, select the names of one or more databases.

  • 4.

    Under Tools, ensure that the Database Validate option is selected.

Client Data System® v4.3 - Installation Guide for Workstations Revised: 10-11-04 Page 11

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